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Resigning from a job with a reason.

There are many reasons that you may wish to resign from your job, however some reasons are more difficult to put into words than others. Below I have written a straight to the point resignation letter that you can personalise with some of the typical examples added in bold types. I would hope that some of these statements may be sufficient to voice your complaint, however feel free to add your own if they don’t. And don’t forget to delete the ones that don’t apply!

Formal Resignation Letter With Reason

Your Name,
Your Address
Town
Post Code
Any Employee Number

Date

Dear (Insert name)

It is with regret that with this letter I tender my resignation from your employment, and therefore am relinquishing position of (INSERT JOB TITLE). I am aware I must serve a notice period, however, given the circumstances should you wish to forfeit this period of worked notice I would be willing to exchange the period for paid absence.

The reason for tendering my resignation is:

Unfortunately the hours are too long/short/not enough hours. (detail which and explain after careful thought that moving on is the best solution to this situation)

I can no longer commit to the travel required. (explain that you have given it much thought and investigation however you cant travel so far anymore, perhaps you have no car anymore)

I need to relocate. (explain that you are moving areas with your family and therefore must relinquish your place)

I have a grievance against my employer/manager/colleague. (keep the explanation brief and civil. advise that you can no longer work whilst this grievance is ongoing and therefore leaving is your best option)

There is now a conflict of interest. (explain the conflict so that your employer understands)
i want a career change. (explain that you wish to change your career and therefore must leave your employment)

Better remuneration. (gently explain that because the cost of living is rising you have found it necessary to move to a better paid position)

I would like to say that it has been a pleasure to work within your company, however now is the time to move on from the company. I will complete my time with you with the same diligence and responsibility as when I started, and would be happy to assist in the training of my replacement.

I hope that you take this resignation with the good will in which it is issued. I hope we may once again work together in the future.

Yours Sincerely,

Name

Use this examples if you are going to resign from your job. Don’t forget to amend this letter as suitable before sending to your employer or manager.

Leaving to Have a Baby Resignation letter.

Maternity Resignation Letter Example

Dear <Recipients name>,

As set out in my contract, I hereby serve you with my full notice to bring to an end my employment with <enter company name here> as a <enter job title here>. The period in my contract is <enter notice period here>, therefore I will be leaving my role on the <enter date here>.

I am now just <enter time until due date here> away from my due date, and unfortunately I have decided not to return to work after my maternity leave has finished.

I spent a lot of time coming to this decision but have decided it is best for me and my child if I do not return to work. Please note that I will do whatever I can to make my leaving as easy as possible for all those involved.

I wish everybody at the company all of the best in the future and I would like to thank you for giving me the opportunity to work with <enter the company name here>.

Yours Sincerely,

<Enter name here>

Maternity Resignation Example

Mrs Jane Brown
1 High Street
Sometown
X1 2YZ

Mr J Adams
Resourcing Manager
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear Mr Adams

Please accept this letter as formal notice that I wish to resign from my position as Telephone Support Adviser within ABC Solutions, with effect from the date above, as I am expecting a child, due on (insert date), and wish to spend time raising my young family.

I understand that I am required to give you four weeks’ notice of my intentions; therefore my leaving date will be (insert date), when I am 38 weeks pregnant. I believe I have accrued five days of annual leave that I have not taken yet. If possible, I would like to take this leave during my notice period, although if this is not possible, I am happy to accept it paid to me with my final salary.

May I take this opportunity to thank you most graciously for the help, support, and opportunities I have had in time I have worked with you all. It has been a remarkable experience and I feel I have gained a lot of knowledge that I can take with me into my future pursuits.

Should you require any additional information from me, do not hesitate to contact me.

Yours sincerely

Jane Brown

Its best to resign in person and quitting your job over the phone is not considered the best way. There are times when you can’t really resign in person, so quitting over the is the next best alternative for you. Remember if you are quitting over the phone, you may find it more difficult to recognise your boss’ reaction and your employer may not want to give you a positive reference for future employers. Lets find out about quitting a job over the phone.

If you intend to resign over the phone, there are a couple of things you might want to do first?

• delete all of your personal files from your computer
• take everything belonging to you
• say goodbye to your ex-colleagues
• check once again you have not left anything in your computer
• talk to your manager or supervisor
• Give a brief description of our reasons for leaving. Don’t go on too much about why you’re leaving, and certainly don’t speak badly about the company or your boss’ actions.
• It’s not the best way to quit with a leaving message. If you don’t want to talk to your boss or managers you can ring your office and leave a message. However this way will cost you a reference.

Remember to apologise for quitting and leaving your employer without cover. Remind them about your final check and personal belongings to be sent to you if there is anything left behind.  It is always good practice, and you employer might also request, that you give your notice in writing for their records.

So forget about quitting on the phone instead write a formal letter to leave your job gracefully.

How to write a resignation letter

Writing a letter of resignation can be tough. You are handing in your resignation for a reason – either you don’t like your job or you have be offered a better one.

So it’s going to be tough to try and write an amicable letter that won’t anger your boss. A lot of employers do take a personal interest in their staff and can take it as a personal failure if a valued member of staff leaves. Remember, they also have to report to their boss and explain why their team / department / office is a member of staff down.

Your aim when writing a letter of resignation should be to create a document which your boss can hold in his / her hand and feel absolved of any blame or fault over your departure.

Example of a resignation letter

It’s hard to come up with an example of a resignation letter, because like covering letters and CV or resumes, they are fairly personal documents. But there are some general points you can remember.

• Personal opening. You know your bosses name, so use it. Open your letter with Dear John, etc.
• Get to the point. Your opening sentence (and subject line) should be brief and to the point. Subject: Letter of Resignation
• Briefly state your reasons. Note the points in the previous section about this.
• Make sure you have tied up loose ends. If you have work that someone will need to take over, create a separate document to attach to your resignation later which lists important stuff like urgent work or passwords, etc.
• Offer to stay a reasonable amount of time. More often than not, it won’t be taken up on, but it is a good parting gesture to make. Offering time to train up a replacement (or hire one) is a good way for your employer to remember you (ie, as oppose to just walking out).
• End professionally. Thank your employer for your time with the company, stating how much you appreciate it.

Formal resignation letter example with two weeks notice. You can download following resignation letter samples in doc, PDF, text and image.

Formal Resignation Letter Example With Two Weeks Notice

Dear (Insert name)

It is with regret that with this letter I tender my resignation from your employment, and are therefore giving up my post of (INSERT JOB TITLE) observing two weeks notice from the date of the letter as per the terms and conditions of my contract of employment. Should you wish to forfeit this period of worked notice I would be willing to exchange the period for paid absence.

I would like to say that it has been a pleasure to work within your company, however now is the time to move on from the company. I will complete my time with you with the same diligence and responsibility as when I started, and would be happy to assist in the training of my replacement.

I hope that you take this resignation with the good will in which it is issued. I hope we may once again work together in the future.

Yours Sincerely,

Name

(Date and Sign)

Download:

Formal Resignation Letter with 2 weeks notice

Formal Resignation Letter with 2 weeks notice

Use this letter example if you need to resign from your job due to family illness.

Family Illness Resignation Letter Example

Mrs Joanne Bloggs
1 High Street
Sometown
X1 2YZ

Mr Bob Robinson
Human Resourcing Director
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear [Insert Name]

Can you please accept my resignation from my job, effective October 10, 2014. As you know my wife suffering from illness, and is going to have number of operations which require close attention. I will be unable to do my duties of my position.

Please let me know if there is anything I can do to ease the transition in any way.

Your sincerely.

Even though you are resigning due to family illness try your best to give notice to your employer. You weren’t thinking about just walking out were you?

It’s a move a lot of people make and can be a big mistake. It could be argued that there are a lot of issues in the workplace that could mean just getting up and walking out would save a lot of hassle, but it could also be argued that you should at least try to resolve these issues first.

If you have outstanding work, then try to get it finished. If other departments are relying on you to do their jobs, then it is only professional courtesy to not let them down. How would you feel if you couldn’t hit the deadline because someone just up and left?

Creating a list of pending tasks to complete for your replacement and going over them with your manager is a very simple task and should be the least you can do. Ideally you want to make it easy as possible for someone to take over your work.

Use this resignation examples if you are going to quit your job but can’t serve any notice period.

Resignation Letter Example – No Notice

Your Name
Your Address
Your City, Post Code
Your Email
 
Date

Name
Title
Organization
Address
City, Post Code

Dear <enter manager name>,
I wish for you to accept this letter as the official notification that I am resigning from my position of <enter job title> with <enter company name> on <enter last day of work date>. I am sorry that I cannot give you more advance notice as some unforeseen circumstances are out of my control. I need to resign from your company immediately.

I would appreciate it if you would send my final paycheck to my home address you have on record. Thank you for the opportunity to work at your company and for the support you provided to me.
 
Sincerely,

Your signature

Your typed name

No Notice Resignation Letter

Mrs Jane Brown
1 High Street
Sometown
X1 2YZ

Mr J Adams
Resourcing Manager
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear Mr Adams

Please accept this letter as formal notice that I wish to resign from my position as Telephone Support Adviser within ABC Solutions, with effect from the end of the day.

It is my understanding that I am not required by my contract to give notice of my intentions, although I intend to leave at the end of my shift today. If possible, could you please arrange for my final pay to be paid to me within five working days, along with any untaken leave entitlement, as per our agreement?

In the several years I have worked with you, I have enjoyed my employment, and feel I have learned a lot that I can take with me. Many thanks for all of this, and I in turn wish you every success in the future.

At the end of the day, I will surrender my keys and ensure they are entrusted to someone else as per company policy. Should you require any additional information from me, do not hesitate to contact me.

Yours sincerely

Jane Brown

Use this resignation letter example if you are going to leave your job on good terms.

Employee Resignation Letter – Advance Notice

[Your Name]

01 Any Road, Every Town, XX1 1YY
____________________
Mr John Smith

ABC Company
All Streets
Any Town
AA1 1ZZ

(Date)

Dear HR,

I am writing to give you advanced notice on my intention to leave this job at the end of the August. I have decided to return to full time education and will therefore no longer be able to work in this post.

It has been a long term ambition of mine to return to education to complete my degree, and I now find that I am in a financial position where this is possible. It would therefore be foolish of me not to proceed with this plan at this point.

My notice period is 4 weeks, but I thought you would appreciate some advance warning of my intentions so that you can make plans around it.

Thank you for all of your support throughout my employment in this company, and I wish you and the company every success in the future.

Yours Sincerely,

You should amend this letter as suitable before using it for your resignation.