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Formal Resignation Letter With Reason

Last updated : 29 January 2019

Resigning from a job with a reason.

There are many reasons that you may wish to resign from your job, however some reasons are more difficult to put into words than others. Below I have written a straight to the point resignation letter that you can personalise with some of the typical examples added in bold types. I would hope that some of these statements may be sufficient to voice your complaint, however feel free to add your own if they don’t. And don’t forget to delete the ones that don’t apply!

Formal Resignation Letter With Reason

Your Name,
Your Address
Town
Post Code
Any Employee Number

Date

Dear (Insert name)

It is with regret that with this letter I tender my resignation from your employment, and therefore am relinquishing position of (INSERT JOB TITLE). I am aware I must serve a notice period, however, given the circumstances should you wish to forfeit this period of worked notice I would be willing to exchange the period for paid absence.

The reason for tendering my resignation is:

Unfortunately the hours are too long/short/not enough hours. (detail which and explain after careful thought that moving on is the best solution to this situation)

I can no longer commit to the travel required. (explain that you have given it much thought and investigation however you cant travel so far anymore, perhaps you have no car anymore)

I need to relocate. (explain that you are moving areas with your family and therefore must relinquish your place)

I have a grievance against my employer/manager/colleague. (keep the explanation brief and civil. advise that you can no longer work whilst this grievance is ongoing and therefore leaving is your best option)

There is now a conflict of interest. (explain the conflict so that your employer understands)
i want a career change. (explain that you wish to change your career and therefore must leave your employment)

Better remuneration. (gently explain that because the cost of living is rising you have found it necessary to move to a better paid position)

I would like to say that it has been a pleasure to work within your company, however now is the time to move on from the company. I will complete my time with you with the same diligence and responsibility as when I started, and would be happy to assist in the training of my replacement.

I hope that you take this resignation with the good will in which it is issued. I hope we may once again work together in the future.

Yours Sincerely,

Name

Leaving to Have a Baby – Maternity Resignation Letter Examples

Last updated : 29 January 2019

By Guest Author

Use this examples if you are going to resign from your job. Don’t forget to amend this letter as suitable before sending to your employer or manager.

Leaving to Have a Baby Resignation letter.

Maternity Resignation Letter Example

Dear <Recipients name>,

As set out in my contract, I hereby serve you with my full notice to bring to an end my employment with <enter company name here> as a <enter job title here>. The period in my contract is <enter notice period here>, therefore I will be leaving my role on the <enter date here>.

I am now just <enter time until due date here> away from my due date, and unfortunately I have decided not to return to work after my maternity leave has finished.

I spent a lot of time coming to this decision but have decided it is best for me and my child if I do not return to work. Please note that I will do whatever I can to make my leaving as easy as possible for all those involved.

I wish everybody at the company all of the best in the future and I would like to thank you for giving me the opportunity to work with <enter the company name here>.

Yours Sincerely,

Maternity Resignation Example

Mrs Jane Brown
1 High Street
Sometown
X1 2YZ

Mr J Adams
Resourcing Manager
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear Mr Adams

Please accept this letter as formal notice that I wish to resign from my position as Telephone Support Adviser within ABC Solutions, with effect from the date above, as I am expecting a child, due on (insert date), and wish to spend time raising my young family.

I understand that I am required to give you four weeks’ notice of my intentions; therefore my leaving date will be (insert date), when I am 38 weeks pregnant. I believe I have accrued five days of annual leave that I have not taken yet. If possible, I would like to take this leave during my notice period, although if this is not possible, I am happy to accept it paid to me with my final salary.

May I take this opportunity to thank you most graciously for the help, support, and opportunities I have had in time I have worked with you all. It has been a remarkable experience and I feel I have gained a lot of knowledge that I can take with me into my future pursuits.

Should you require any additional information from me, do not hesitate to contact me.

Yours sincerely

Jane Brown

How to Quit Over the Phone

Last updated : 29 January 2019

By Guest Author

Its best to resign in person and quitting your job over the phone is not considered the best way. There are times when you can’t really resign in person, so quitting over the is the next best alternative for you. Remember if you are quitting over the phone, you may find it more difficult to recognise your boss’ reaction and your employer may not want to give you a positive reference for future employers. Lets find out about quitting a job over the phone.

If you intend to resign over the phone, there are a couple of things you might want to do first?

delete all of your personal files from your computer
take everything belonging to you
say goodbye to your ex-colleagues
check once again you have not left anything in your computer
talk to your manager or supervisor
Give a brief description of our reasons for leaving. Don’t go on too much about why you’re leaving, and certainly don’t speak badly about the company or your boss’ actions.
It’s not the best way to quit with a leaving message. If you don’t want to talk to your boss or managers you can ring your office and leave a message. However this way will cost you a reference.

Remember to apologise for quitting and leaving your employer without cover. Remind them about your final check and personal belongings to be sent to you if there is anything left behind. It is always good practice, and you employer might also request, that you give your notice in writing for their records.

So forget about quitting on the phone instead write a formal letter to leave your job gracefully.

How to write a resignation letter

Writing a letter of resignation can be tough. You are handing in your resignation for a reason – either you don’t like your job or you have be offered a better one.

So it’s going to be tough to try and write an amicable letter that won’t anger your boss. A lot of employers do take a personal interest in their staff and can take it as a personal failure if a valued member of staff leaves. Remember, they also have to report to their boss and explain why their team / department / office is a member of staff down.

Your aim when writing a letter of resignation should be to create a document which your boss can hold in his / her hand and feel absolved of any blame or fault over your departure.

Example of a resignation letter

It’s hard to come up with an example of a resignation letter, because like covering letters and CV or resumes, they are fairly personal documents. But there are some general points you can remember.

Personal opening. You know your bosses name, so use it. Open your letter with Dear John, etc.
Get to the point. Your opening sentence (and subject line) should be brief and to the point. Subject: Letter of Resignation
Briefly state your reasons. Note the points in the previous section about this.
Make sure you have tied up loose ends. If you have work that someone will need to take over, create a separate document to attach to your resignation later which lists important stuff like urgent work or passwords, etc.
Offer to stay a reasonable amount of time. More often than not, it won’t be taken up on, but it is a good parting gesture to make. Offering time to train up a replacement (or hire one) is a good way for your employer to remember you (ie, as oppose to just walking out).
End professionally. Thank your employer for your time with the company, stating how much you appreciate it.

Formal Resignation Letter Example With Two Weeks Notice

Last updated : 30 January 2019

By Guest Author

Formal resignation letter example with two weeks notice. You can download following resignation letter samples in doc, PDF, text and image.

Formal Resignation Letter Example With Two Weeks Notice

Dear (Insert name)

It is with regret that with this letter I tender my resignation from your employment, and are therefore giving up my post of (INSERT JOB TITLE) observing two weeks notice from the date of the letter as per the terms and conditions of my contract of employment. Should you wish to forfeit this period of worked notice I would be willing to exchange the period for paid absence.

I hope that you take this resignation with the good will in which it is issued. I hope we may once again work together in the future.

Yours Sincerely,

Name

(Date and Sign)

Download:

Formal Resignation Letter with 2 weeks notice

Family Illness Resignation Letter Example

Last updated : 30 January 2019

By Guest Author

Use this letter example if you need to resign from your job due to family illness.

Family Illness Resignation Letter Example

Mrs Joanne Bloggs
1 High Street
Sometown
X1 2YZ

Mr Bob Robinson
Human Resourcing Director
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear [Insert Name]

Can you please accept my resignation from my job, effective October 10, 2014. As you know my wife suffering from illness, and is going to have number of operations which require close attention. I will be unable to do my duties of my position.

Please let me know if there is anything I can do to ease the transition in any way.

Your sincerely.

Even though you are resigning due to family illness try your best to give notice to your employer. You weren’t thinking about just walking out were you?

It’s a move a lot of people make and can be a big mistake. It could be argued that there are a lot of issues in the workplace that could mean just getting up and walking out would save a lot of hassle, but it could also be argued that you should at least try to resolve these issues first.

If you have outstanding work, then try to get it finished. If other departments are relying on you to do their jobs, then it is only professional courtesy to not let them down. How would you feel if you couldn’t hit the deadline because someone just up and left?

Creating a list of pending tasks to complete for your replacement and going over them with your manager is a very simple task and should be the least you can do. Ideally you want to make it easy as possible for someone to take over your work.

Resignation Letter Example – No Notice

Last updated : 30 January 2019

By Guest Author

Use this resignation examples if you are going to quit your job but can’t serve any notice period.

Resignation Letter Example – No Notice

Your Name
Your Address
Your City, Post Code
Your Email

Date

Name
Title
Organization
Address
City, Post Code

Dear <enter manager name>,
I wish for you to accept this letter as the official notification that I am resigning from my position of <enter job title> with <enter company name> on <enter last day of work date>. I am sorry that I cannot give you more advance notice as some unforeseen circumstances are out of my control. I need to resign from your company immediately.

I would appreciate it if you would send my final paycheck to my home address you have on record. Thank you for the opportunity to work at your company and for the support you provided to me.

Sincerely,

Your signature

Your typed name

No Notice Resignation Letter

Mrs Jane Brown
1 High Street
Sometown
X1 2YZ

Mr J Adams
Resourcing Manager
ABC Solutions
147 The Street
Anytown
Z9 8YX

(Date)

Dear Mr Adams

Please accept this letter as formal notice that I wish to resign from my position as Telephone Support Adviser within ABC Solutions, with effect from the end of the day.

It is my understanding that I am not required by my contract to give notice of my intentions, although I intend to leave at the end of my shift today. If possible, could you please arrange for my final pay to be paid to me within five working days, along with any untaken leave entitlement, as per our agreement?

In the several years I have worked with you, I have enjoyed my employment, and feel I have learned a lot that I can take with me. Many thanks for all of this, and I in turn wish you every success in the future.

At the end of the day, I will surrender my keys and ensure they are entrusted to someone else as per company policy. Should you require any additional information from me, do not hesitate to contact me.

Yours sincerely

Jane Brown

Employee Resignation Letter – Advance Notice

Last updated : 30 January 2019

By Guest Author

Use this resignation letter example if you are going to leave your job on good terms.

Employee Resignation Letter – Advance Notice

[Your Name]

01 Any Road, Every Town, XX1 1YY
____________________
Mr John Smith

ABC Company
All Streets
Any Town
AA1 1ZZ

(Date)

Dear HR,

I am writing to give you advanced notice on my intention to leave this job at the end of the August. I have decided to return to full time education and will therefore no longer be able to work in this post.

It has been a long term ambition of mine to return to education to complete my degree, and I now find that I am in a financial position where this is possible. It would therefore be foolish of me not to proceed with this plan at this point.

My notice period is 4 weeks, but I thought you would appreciate some advance warning of my intentions so that you can make plans around it.

Thank you for all of your support throughout my employment in this company, and I wish you and the company every success in the future.

Yours Sincerely,

You should amend this letter as suitable before using it for your resignation.

What NOT to Wear for Your Interview

Last updated : 27 January 2019

By Guest Author

So you finally got that interview? Before you go have a quick look down this check list and just ensure you aren’t about to commit any of these interview dress SINS.

Some of them seem like common sense but you would be surprised how commonly some of them are committed!

It is very important to look good and smart for any job interview.

What NOT to wear for your Interview

Crumpled or Dirty? Whatever you wear for your interview should be CLEAN, and CREASE FREE. Try to put your clothing on just before the interview, don’t get ready first thing and then wear it all day, it’s bound to get stained or crumpled!

The wrong shoes!! Ensure you are wearing SUITABLE footwear. Sandals, Trainers, ridiculously high boots are all a BIG NO! Wear something sensible and suitable. If wearing dress shoes, ensure they are scuff free and shiny.

STINKER! Nobody likes someone smelly, so it goes without saying that you should be well groomed and cleans, but also don’t overdo it on the perfume/aftershave. The last thing the interviewer wants is to be able to taste your choice of scent.

Put away the accessories. If you have travelled in to the interview and been listening to music, ensure your headphones are tucked away into a pocket, likewise any hats/sunglasses/gloves should be tidied away before your potential employer lays eyes on you.

Hem line. Ladies, ensure that when you sit, the skirt you choose for your interview covers your thighs. If in doubt, a smart pair of trousers looks just as nice. Flashing leg may get you the job, but it may not be the right kind of boss!

TIED UP. If you wish to wear a tie, avoid novelty or gaudy coloured ties. You should choose one with a neat pattern or of solid colour, with experts saying red is a good choice for an interview.

HAWAII SHIRTS. In fact ANY brightly coloured clothing is a huge NO. Dress in a conservative colour scheme such as grays, blacks, browns. There are a few exceptions, for example if you are going to an interview in a nursery, you may wish to add a splash of colour in the form of a cardigan, just to show you have a fun side.

Unmatching Accessories. Ensure that any belts and shoes are the same colour and material or they will stick out like a sore thumb.

The wrong Bag. Don’t take a carrier bag, rucksack or similar to an interview. IF you must carry things in a bag ensure it is a business like bag, or briefcase.

Don’t overdo the Make up! This also applies to false tan. Less really is more. Don’t make your image look fake. If you must wear makeup ensure it is light and natural.

Avoid Jewellery. With the exception of wedding/engagement rings.

Tattoos/Piercings. These may be your pride and joy, but it isn’t a great idea to have them in your interviewers face. If you are concerned about the policy, ask at your interview about it. This will show that you respect their policies.

Unpresentable Nails. Ensure your nails are trim and neat, and clean! Ladies, don’t apply huge false nails for an interview.

Unpresentable or wacky hair. Ensure your hair is a natural colour and an acceptable style.

SOCKS! Men in particular should be sure to check their socks match their trouser colour, and that their trousers don’t ride up exposing inches of hairy leg!

Make sure before your interview that you have your clothing all ready to go, have a friend of relative check it over to ensure you look ok in it. Ensure that you feel comfortable in it. It would be wise to have two outfits ready just in case anything should happen to your first choice!

Why Using STAR Technique is Important for Job Interviews

Last updated : 30 January 2019

By Guest Author

Using the STAR technique is a recognised way of communicating during a job interview. Interviewers are usually trained in this technique and how to adapt it to any interviews but mainly it allows for a more structured interview where communication and thinking before speaking are key. It is important to ensure that you try to apply this to each question you can so that your answer will be more structured and clear covering important answers for your recruiter.

STAR technique stands for Situation, Task, Action, Result.

Using the Star technique allows the interviewee to break each question down carefully thinking about an answer by following the STAR technique.

During the following examples, let’s focus on the following question – When did you have to work to a tight deadline and how did you overcome this?

S – Situation

This is the time to set the background of the question by explaining the situation that you were faced with – we were due to open a new store at short notice and needed to make sure that the merchandising was done quickly but in line with the new store area that we were unfamiliar with and who the target customers were and what they would like to buy to have a successful opening day.

T – Task

Explain the task, what did you do to achieve the task, how did you go about it, what effort did it require? – First of all we had to visit the local town and assess the other like stores and see what products were their best sellers to give us an idea of what sells in that market place and then we had to go through the stock we had at head office and decide what quantities, colours and styles of products should be in store for opening day and what promotions should be applied to make them attractive to new customers. We also had to plan the new store opening event to entice new customers to a store that they could possibly be unfamiliar with.

A – Action

The action that was taken to ensure that something was achieved – we divided the roles between the people with the best skills in our team so that some were allocating stock, some were working on point of sale material, some were liaising with the new store staff and Area Manager to ensure that the store has everything it needs for opening day including liaising with relevant IT departments for phones, till systems and pin codes, log on’s etc.

R – Result

The result, how it all panned out and what you have achieved and what you have learnt from the process that you have just been through to get to the end result – with all our planning and going through it all in meticulous detail meant that the store opened on time and we had a successful opening event with excellent sales figures and signed a number of customers up to our mailing list where we can invite them to other and new events that we do. Don’t forget that it was a team effort and that you can name who did what good and what less so and demonstrate how it has been thought out.

Top 10 Tips for a Successful Skype Interview

Last updated : 30 January 2019

By Guest Author

With more companies working flexibly and employing people from different locations, there is a greater possibility that your interview with a company could be done over Skype so it is important to be flexible yourself when it comes to interviews and how companies want to conduct them.

Just like preparing for a face to face interview, it is important to prepare carefully for a Skype interview and in some cases more important as the interviewer is only meeting you over a screen rather than in person.

Some of the top tips to doing well in a Skype interview are listed below to help you prepare in advance.

#1 Dress the part

Make sure that even though you are not being seen in person that you dress appropriately for your interview. It may be tempting to wear your PJ’s as the interviewer will only be able to see your top half but by dressing the part for that interview means that you will not only look the part but you will also feel the part and it will give off an air of professionalism.

#2 Surroundings

Plan your surroundings and look around you, what can be seen in the background during your interview? It would not look good to be surrounded by chaos or have the TV on even if it is on mute. Make sure that you are in a clear and tidy position which is quiet and free from interruptions. Act like it is a physical interview.

#3 Rehearse

Just like you would a normal interview in person, make sure you practice your interview in advance. Practice your answers in front of a mirror or a friend/family member and although you do not know what questions you are going to be asked, by reading the job description and doing your research you can plan what some questions could be and what your answers would be.

#4 Smile

Make sure you smile and look friendly throughout your interview. Remember that your interviewer can only see you on a screen so it important that you look like a person they can work with and that you are easy to get along with. Smiling shows that you are personable.

#5 Crib sheets

Take advantage of the fact that not everything can be seen and have your crib sheets with your research and preparation around you so that you do not need to forget anything and can refer to these throughout the interview.

#6 Make sure the interviewer knows you are listening

Because your interviewer cannot see you in the same way, make sure they know that you are listening and make sounds of agreement etc to show that you are listening and reacting to what they are asking of you. Try not to talk over your interviewer though to show you are still there as this is very rude.

#7 Don’t ignore any technical issues you may have

If you have any problems with Skype, the connection or your computer throughout the interview, please acknowledge these and if necessary ask to make the call again and hopefully the connection will be better. If you pretend you have heard something and you haven’t it will come back to bite you later.

#8 Stay calm and talk slowly

Remember to talk calmly and slowly. Do not rush your answers so that it sounds garbled as you will come across too nervous and not clear. It is even more important to be clear in a Skype interview as that is all an interviewer has to go on, they cannot really see how you look and feel in person through a computer screen.

#9 Make sure you can use Skype

Practice in advance that you can use Skype well and understand how it works so that is avoids any embarrassment during your interview. Make a couple of calls to friends and family to ensure that you know exactly what you are doing and also what to expect.

#10 Show your interviewer that you are interested in what they are saying

You can do this by maintaining eye contact, sitting up straight and looking professional, nodding and agreeing as they are speaking. You need to practice looking into the camera to ensure that the interviewer can see that you are giving them good eye contact and not just looking into space or round the room.