For each and every vacancy the employer is expected to create a number of documents throughout the recruitment and selection process, from the job description and advert, through to the job offer letter and employment contract.
Once a successful candidate has received the job offer letter and accepts it, the position is usually deemed to have been filled on that basis.
Although in some cases the job offer letter can be considered the start of a salary negotiation process between the employer and candidate. Find below some information regarding the job offer and an example job offer letter which can be used by an employer.
Here are some important aspects of a job offer letter template:
Job role: One of the most important items to get across immediately is the position which is being offered. Ideally the job offer letter should include a brief list or paragraph of the Key Responsibilities. These should have been established prior to the interview process so that the interviewer knows what to look for in a candidate.
How to Respond: Once the individual has received the job offer letter, they should know for sure how to respond and in what time frame. If any documents are required or forms to be filled in these should be listed in the offer letter to avoid misunderstandings.
Terms and Benefits: Once the employer has decided on which candidate to offer the job to, they will be keen for the successful candidate to take the job, so the purpose of the job offer letter is to provide the basic information, and to emphasise the benefits offered with the position. These terms can form part of the Employment Contract so should be accurate and give the employee an opportunity to consider before signing the job contract.
Timelines: The job offer letter should also confirm what date any documents should be received by, i.e. how long the offer is available for, and any other dates which need to be complied with, such as starting dates.
Job Offer Letter Example
Dear [insert candidate’s name]
We at [insert company name] are delighted to offer you [insert job title] at [office location or department].
The position will be responsible for the following: [insert responsibilities]
If you accept this job offer you will be asked to attend an induction into the company during which time you will have an opportunity to review the job contract. Once this is signed the following terms and conditions will apply;
• Basic Salary: Annual salary of £[insert salary], paid in monthly instalments directly into your bank account. The salary is subjected to PAYE tax and National Insurance contributions.
• Additional Benefits:
– Vacation days per year;
– Life and disability insurance;
– Reimbursed travel expenses;
– Company mobile phone;
– Can be part of the company pension scheme;
To accept this offer, please confirm in writing within the next 7 days confirming your two professional references and enclosing the following documents;
– Proof of UK residency (such as utilities bill or bank statement in your name to your current address);
– Evidence of eligibility to work in UK (such as evidence of UK Citizenship or Visa to work in UK)
We hope that you’ll accept this job offer. If you have any questions or concerns please don’t hesitate to contact me.
[Insert name and position]