Covering Letters

Although the qualifications for this role will vary depending on the employer it can be useful to have related qualifications and experience. You have more chance of getting the job if you have a HND or degree in secretarial studies, law, business, management, business with languages or government administration. So make sure that you mention those relevant qualifications, if you have them. Relevant experience could be as or more important.

Make sure you highlight any roles which have included administrative duties or include any of the required skills for the job. These skills are an ability to work with a team, flexibility, time management, organisational, communication, presentation, prioritising, working well under pressure, telephone, IT, meeting deadlines and project management.

Many roles include the need for these skills, so even if you were not working specifically as an administrator before, any office job could be worth a mention. Any secretarial qualification or experience could also be worth highlighting as these will be useful in the role as an administrator. Consider the type of business that you will be working for as well and mention anything of relevance to that, such as if it is with an insurance company, mention and insurance company work you have done in the past.

Administrator Cover Letter Example

Jane Doe
1 High Street
Small Town
07707707070
[email protected]

Mr Brown
Web Services Manager
The Service Co.
Riverside Business Park
Big City AB12 3CD

Dear [Insert Name]

Administrator Position at London Office

Further to your recent advert on Learnist.org for an Administrator last week, please find enclosed my CV.

I consider that my skills, experience and knowledge within administration are ideally suited to this vacancy.

"Effective communicator at all levels throughout the company."

Excellent communication and organisation skills developed whilst in my current administration role at [Insert Company] have allowed me to take on additional responsibility in accounts when a recent employee left the company.  My duties include document management, general clerical tasks, arranging meetings, reception duties and most recently inputting accounts information.

I note from your website that the company has a passion for encouraging eco-friendly energy.  This is also something which I consider is very important, and have been able to reduce the energy consumption of [Insert Company] by initiating a 'Green Policy' which has also saved the company hundreds of pounds.

In summary I believe I will bring efficiency, reliability and accuracy to your office procedures. Please refer to the accompanying CV to provide you with further details of my academic qualifications and skill sets.

Thank you for taking the time to review my application, and I look forward to hearing from you.

Yours sincerely,

Your Name

Administrator Cover Letter

Dear Ms Perkins,

I am applying for the position of Administrator at Browns Ltd which was advertised in the Manchester Gazette last week.

I believe I am extremely suited to this position because of my previous work experience, knowledge and long term goals within an administration role.

I have enclosed my CV for your consideration and would like to highlight a few key aspects of my suitability. For the last twelve months I have been working in an administrative role at Turners Ltd, where my duties included telephone answering and message taking, filing and document management, general clerical tasks, organising meetings and reception work. I work well on my own initiative but equally enjoy working as part of a team.

My achievements range from setting up efficient administrative systems to team leading and complete office management. From this experience I believe I will bring efficiency, reliability and accuracy to your office procedures. Please refer to the accompanying CV to provide you with further details of my academic qualifications and skills.

I appreciate very much the time you have taken to read my application and I look forward to the opportunity of an interview to discuss my suitability further. I look forward to a response at your earliest convenience.

Yours sincerely,

As a Charity Fundraiser you will be responsible for raising funds for different charities. To do this you will need to be good at coming up with new ideas you can do for fundraising and know how to do some marketing to promote the event.

You will be a confident communicator, who is very organised and has a real sense of making something work. If you have seen a role in which you would like to apply for, please see the below example cover letter.

Charity Fundraiser Cover Letter Example

Dear Sir/Madam,

Application for the post of Charity Fundraiser

I have recently seen an advert for a Charity Fundraiser and I would like to apply for this.

I have had previous experience in organising events such as charity balls, fairs and fun sports in the summer in order to raise money for the particular charity I am working for at the time. I feel that I am a creative person who is able to think of new ideas and have a great imagination of new ideas.

I am an effective communicator and I feel that I have great drive and enthusiasm for my work. I like to know that I have made a difference and made an event as successful as I possibly can by whatever means as door to door leaflet dropping, marketing via social media etc.

I am able to work on my own initiative but I also have a network of colleagues where we meet to come up with new fundraising ideas by brain storming and this is something that works very well for me. I enjoy working with other people on events and I enjoy the organisation that this requires, I am very methodical and like to ensure that every aspect of an event has been looked at clearly and given its best chance to be successful.

I have enclosed a copy of my CV which details the previous experience that I have had. I feel that my skills are transferable to your company and would like to be considered for the role.

Should you have any further questions please do not hesitate to contact me.
I look forward to hearing from you.

Yours sincerely

NAME SURNAME

A care assistant is dealing with people all of the time. This means that it is very important to make sure that you highlight all of your experience in working with people even with small examples of your caring personality, in the letter. Obviously if you have worked as a care assistant before, then you need to mention that but also highlight any skills you have that would fit in this job. Working with people, especially vulnerable ones even if in a volunteer capacity can be useful. Patience, listening skills, communication skills and flexibility are all important. Highlight these if you have not got any relevant work experience in the field and even if you have. Keep the job description in mind as well and make sure that you take the key requirements and explain how you can do them.

Although a care assistant is not an office based job, it is still important to keep your cover letter professional. This could make it stand out over ones that are not and show your written skills. There will be some paperwork as part of the role of care assistant and a good cover letter will show that you can do this.

Care Assistant Cover Letter Example

John Brown
222 Every Road, Any Town, AA1 1BB
__________________________________________________________________

Mrs Jane Smith
ABC Company
All Streets
Any Town
YY1 1ZZ

(Date)

As you will see from my CV I have previously worked at a care assistant at the xxxx home. I was in this role for two years before taking some time off work to look after my children. I am now looking for work again and feel that I would like to go back in to this area of work. I feel that looking after children has helped me to improve my caring skills.

I have my NVQ level 2 in health and social care, which fits with your requirements, but would like to study for level 3 or other relevant qualifications, should the opportunity arise. I feel that moving from working with the elderly in my past job, to working with children seems like a natural progression now that I have children myself. I have been volunteering at the nursery that my children go to in order to pick up some skills in that area as well. I understand that the role may require some shift work, which I am fully prepared to do.

Please take a look at my enclosed CV for more details and I look forward to hearing from you.

Your Sincerely

Your Name

If you are looking for an internship over the summer or for a gap year at university and you want to get into media then what you are or have been studying will be key here. Why media, what relevant skills do you have that a media company would find interesting? Once you know this then you can write a covering letter to go with your CV.

Please see an example as below.

Media Internship Cover Letter

Dear Sir/Madam,

Media Internship Application (for when, put dates here)

I am looking for an Internship for a period of (when – over the summer is when a lot of companies do internship or for approx one year as a extra year between university, ensure you put when you can do this from and to so that a company can factor this in).

I live in (where) and your office base is (where) (you will need to explain where you will live if they offer you an internship if this is not local to where you live as companies will not want to responsible for finding you somewhere to stay). (Explain why media, what interests you, what are you studying is it relevant?)

I feel that I have excellent communication skills and have had experience of communicating with various levels of people. I have written some articles at university which I have enclosed with my application and I have also had some experience of editing videos and interviews. I enjoy working in a team environment but I am also capable of working on my own initiative as required.

I have enclosed my CV which details my experiences, if you have any further questions please do not hesitate to contact me.

Thank you for taking the time to read my application, I look forward to hearing from you.

Yours sincerely

NAME SURNAME

If you have found a role as a Social Media Specialist which you want to apply for then you should already know that in this role you will be responsible for the ongoing management and growth of a company’s social presence.

Usually your background will be in communication and you will need to be good at planning and managing social initiatives.

If you have found a job in which you want to apply for, please see the below letter example which you can use as a guide:

Cover Letter: Social Media Specialist

Dear Sir/Madam,

Application for a Social Media Specialist

Please find enclosed my up to date CV for the application of a Social Media Specialist which I have seen advertised at /in (where and when).

I have (how many months/years) previous experience in Social Media within (what industry). In my current/previous role, I have become a specialist creating and growing social media initiatives. I have a great deal of experience of social media platforms including foursquare, Pinterest, Google + etc. I find it essential in my role to keep up to date with the latest platforms and staying ahead of the rest.

I have been responsible for developing content and social media activities for the company. I am a very driven character who loves the fast pace and excitement of social media with all its challenges and constant learning curves.

I am a very creative and organised person who takes my role very seriously. I have excellent communication skills both orally and verbally with excellent written English skills and good presentation skills. I have a good background in marketing and am competent in web design.

If you are interested in my skills, please do not hesitate to contact me and I would be happy to answer any questions that you may have.

Thank you for taking the time to read my letter and CV and I look forward to hearing from you.

Yours sincerely

NAME SURNAME

Software Developer Job Application Cover Letter Example.

If you have a degree in IT, science or maths then make sure that you mention it in your covering letter as well as any related qualifications especially in Java, Oracle, Linux, NET, C++, Visual Basic or Smalltalk. You may be able to succeed with an non IT related degree but you will need to show that you have experience in software. You will need to keep your skills up to date and so if you have no recent qualifications, you will need to show how you are keeping up to date with the latest software developments.

Skills in programming should include traditional methods such as Java and Visual Basic as well as web based development. Make sure that if specific programs are needed that you can show you have adequate knowledge of them. Obviously work experience is important too. Any relevant experience should be mentioned, but anything within the industry you plan to go in to could also be helpful. You will also need to have good team working, organisation and communications skills and so these should be demonstrated in your letter. You need to be able to work with the business and / or customers to make sure that their software needs are answered in light of the needs of the business as a whole.

Software Developer Cover Letter Example

Dear [Insert Name]

Application for Vacancy for Software Developer

I write with respect to your job advertisement on Learnist.org for an experienced Software Developer.

During the past 2 years working amongst a small team of software developers, I have gained extensive knowledge of installing, maintaining and troubleshooting and this, together with the qualifications I have gained makes me an ideal candidate.

I note from your website that your company has recently achieved targets in securing additional clients and I consider I would be a true asset to your company with my excellent software development skills and ability to communicate well with colleagues and clients. My greatest strengths are being able to write and code programmes in accordance with a brief, investigate and analyse defects and perform well under pressure.

Please find enclosed a copy of my CV for your consideration. I would be delighted to have the opportunity to meet with you to discuss further the job role and my previous work history.

Yours sincerely,

Your Name

If you are interested in working as a Media Planner, you will need to be an excellent communicator both orally and written. You will need to plan which is the best slots in whatever form of media you work for and work closely with the media buyers to ensure that they get the right slots that will gain maximum impact for the audience.
If you have seen a role in which you want to apply for, please see the below covering letter which you can use as a guide.

Media Planner Cover Letter

Dear Sir/Madam,

Application for the role of Media Planner

I would like to apply for the role of Media Planner which I have seen advertised in (where – online, paper etc) and (when). I have enclosed my latest CV for you to see the detailed experiences I have to date.

My recent position has been working for (name) newspaper in the role of buyer so I have gained experience in both the world of media and also the role of a buyer. During my role as a buyer I have worked closely with the media planners and I have always wanted to do this kind of role.

I feel that I am very organised and think this is a quality that is needed for the role of media planner. Combined with my experience in media I think I could do the role well.
I enjoy working with others and enjoy the buzz of working in the media world, I find it exciting and challenging.  I am a confident communicator both orally and written.

My CV shows my previous experiences which I hope you will find interesting. Should you have any questions, please do not hesitate to contact me.

Thank you for taking the time to read my letter and CV. I look forward to hearing from you.

Yours sincerely

NAME SURNAME

If you are applying for a position as a Social Media Moderator then you will need to have excellent customer service skills as you will be the one dealing with your audience and seeing how you can improve the service and standards.

You will have to have a good background and understanding of social media as in this role you will be the voice of the company. Usually people moving into this role have a strong marketing background.

If you have found a job in which you want to apply for, please see the below letter which you can use as a guide:

Cover Letter: Social Media Moderator

Dear Sir/Madam,

Application for a Social Media Moderator

Please find enclosed my up to date CV for the application of a Social Media Moderator which I have seen advertised at /in (where and when).

I have (how many months/years) previous experience in Social Media within (what industry). In my current/previous role, I have had a great deal of experience within customer services, talking to customers and assisting them on a daily basis.

I also have a strong marketing background and am used to liaising with different editors, journalists etc as part of my daily work.

I have excellent communication skills both orally for talking to customers and written as a great deal of my correspondence is done by email. I have had experience of dealing with all levels of personnel and customers and feel that I have been successful to date in my communication and dealings.

I am a very flexible person who is able to work the hours necessary to ensure that the role is done to the satisfaction of all parties. I understand that in this kind of role that they hours are not always in core business hours and I accept this as part of my career.

I am very passionate about social media and the digital world and very keen to continue learning new trends and the latest things, I like to keep on top of this as much as I can.

If you are interested in my skills, please do not hesitate to contact me and I would be happy to answer any questions that you may have.

Thank you for taking the time to read my letter and CV and I look forward to hearing from you.

Yours sincerely

NAME SURNAME

You can use this Pharmacist cover letter example for your job applications. Remember to edit this sample for your needs first.

As a pharmacist you will need a degree in pharmacy and so make sure you mention this in your covering letter as well as any other related training or courses that you have done. Any pharmacy work, whether paid or voluntary should also be mentioned. You will also need to deal with people and possible train and supervise staff members and so good communication skills need to be demonstrated as well.

Prioritising is important as the job can get busy and so you need to give an example of when you have gained the skills to be able to do this. You will also need to be accurate, methodical and have a good memory and so evidence of these skills is important. You will need to be able to use a computer and so evidence of IT skills, either qualifications or experience is important.

You will need to have a good understanding of science and so on top of your qualifications you will need to show a scientific interest. This is a responsible job and so you will need to show that you have a responsible personality and understand the importance of giving the correct advise to patients and administering the right quantities of the correct medications.

Pharmacist Cover Letter Example

Dear [Insert Name]

Pharmacist vacancy advertised in Learnist.org

I wish to apply for the position of Pharmacist at your Manchester branch as advertised on Learnist.org on 25th January.

For the past two years I have been a valuable asset at Tesco Pharmacy in Manchester and have made many contributions to the effective management of the company. I deal with supplying prescription drugs and advice to the public on a daily basis along with maintaining the continued resupply of stock. I have enclosed a copy of my current CV which provides further details of my education, work experience and references.

I am a positive team-player and am confident that my skills and valuable experience make me an excellent candidate for the role.

I would be delighted to provide you with any further information you require and thank you for taking the time to consider my application.

Yours sincerely,

Pharmacist Cover Letter Example

Dear Mr Smith

I would like you to consider my application for the Pharmacist position that is advertised in the Bristol News.

For the last three years I have been employed with Davis Pharmacy in Exeter and have made frequent contributions to the successful running of the business. My daily duties include ensuring the correct and safe supply of medical services to the public, giving advice to customers and also supplying prescription medicines to customers.

I am a very good communicator and enjoy interaction with the public where I can help them with any conditions. I am a hardworking, enthusiastic person and would be thrilled to work for your business given its exemplary reputation for progressive healthcare. I believe I am an ideal candidate with the experience you are looking for. My background in clinical pharmacy has provided a sound framework for my transition to a customer-facing role.

The enclosed CV provides a more detailed description of my education, interests, and work experience.

Thank you for considering my application, I would welcome a phone call so that we might be able to set up an interview time. I am available most afternoons, and look forward very much to hearing from you.

Yours sincerely,

If you are looking for a career in IT, usually people start in this role as an IT Administrator. To do this role, you will need to have a keen interest in computers and IT and enjoy trying to do new things or fix computers etc. You must also be organised and efficient and able to communicate with a variety of different people and explain technical problems in a non technical way for the less technically minded.

If you have seen a role in which you would like to apply for, please see the below letter which you can use as a guide.

Cover Letter for IT Administrator

Dear Sir/Madam,

Application for the role of an IT Administrator

I have recently seen your advertisement for an IT Administrator in (where) on (when) and I would like to apply for this role. Please find enclosed my CV which details my experiences.

I have always had an interest in computers and have always wanted to pursue a career in IT from a very early age. I have always been requested to fix things and upload new programs for friends and family as they see how I enjoy working in this area. I am now seeking to continue my passion as a career and am keen to do some formal qualifications as necessary to improve my skills for myself and the company I have my career with.

I am able to build a computer from scratch and I have knowledge of how to set up computers and many programs and programs that I am unfamiliar with, I will learn very fast in my own time as necessary.

I am a team player as well as being able to work on my own initiative and I feel that I can communicate effectively with others. I see from your advert that I will be required to provide support to staff and I feel that I can do this and explain IT in non technical terms in order to help them understand.

I am now looking for a company to give me a chance to start my career and keep my IT skills up to date and to keep ahead of the IT industry to be useful to my employer.
I have enclosed a copy of my CV and should you be interested in my skills I look forward to hearing from you.

Yours sincerely

NAME SURNAME

IT Administrator Job Application Letter

Dear Sirs

I should like to apply for the position of IT Administrator, as advertised recently. As part of my current duties in a similar role, I am responsible for ensuring that all PCs in use in the organisation are compliant, that the systems software and applications are upgraded and that the virus, spam and firewall applications are in place. I also look after storage and back-up and recently undertook a review of the systems producing a report to the Head of IT on the benefits of moving to cloud computing. The review covered the expected cost savings, and the benefits with regard to storage and data backup.

I have worked across many different IT vendor systems and applications including all the main brand names and am a proficient HTML programmer.

I am now seeking a bigger role in a larger organisation and would very much like to be considered for this position.

I am available for interview at your convenience and references are available on request.

I attach my CV and look forward to hearing from you as appropriate.

Yours faithfully

Cover Letter – IT Administration

Name
Address
Contact
Post Code

Date

Mr T Matheson
Business Manager
McGhee Associates
Address

Dear Mr Matheson

RE: IT ADMINISTRATION VACANCY

I am writing to apply for the above post of IT Administrator as I have over 10 years’ experience in this field and believe I have the skills and confident ability to be a valued member of your team.

As you will see from my enclosed CV, I am presently employed as a (enter current position). My career to date has been focused on the provision of effective 1st and 2nd line IT support in demanding private and/or (change as appropriate) public sector environments. This valuable practical experience is underpinned by my professional qualifications gained in Computer Science (enter qualifications).

Adept at analysing and documenting project scope and progress, I have proven my ability to oversee the delivery of a wide range of major projects. I have looked into your company and I can see that you have an impressive client base and I feel my background renders me an ideal candidate for this role.

I would like to confirm that I am available for interview at any time and please do not hesitate to contact me if you wish to discuss my CV or application further.

I look forward to hearing from you.

Yours sincerely (faithfully if Dear Sir/Madam)