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Writing a cover letter for the job role of Civil Service Administrative Assistant and other Civil Service jobs.

Civil Service

A civil servant is a person whom works for the Home Civil Service which is a politically neutral organisation that advises and supports the government in delivering policies and public services.

There are many departments within the civil service including the Treasury, Ministry of Justice and Department for Work and Pensions, which also means there are plenty of jobs to choose from, from administrative support to departmental managers to senior civil servants.

Duties to expect will be dependent on the level of job being applied for.

As you’d expect, administrative staff will update records, answer phones and take minutes.

Middle management jobs include policy advisors, project leaders, researchers, and applicants will need to have an in depth knowledge of their respective department as they’ll be expected to advise ministers, research and write reports and help formulate policy.

Senior management jobs such as policy managers, director or deputy directors work very closely with government ministers helping them formulate and implement policy.

Example cover letter: Civil Service Administrative Assistant

Dear HR Manager,

Please find attached my CV for the application of a Civil Service Administrative Officer which I have seen advertised in (where you saw job advertisement) .

In my previous roles I have had a great deal of experience in dealing with enquiries from the public on the telephone, face to face or more commonly online or via email these days and I feel that my communication skills are very good. I have also had the experience to deal with complaints from customers and escalate them where ever necessary. I feel that I pick up new systems quickly and am a proficient IT user with knowledge of many databases and systems.

I am very organised and methodical and I like to ensure that I research my information thoroughly before acting upon it. This ensures that no detail is missed out when it can be very crucial.  I am flexible in my approach to work and like to work as part of a team as well as on my own initiative.

If you have any questions about my CV and experiences, please do not hesitate to contact me.

I look forward to hearing from you.

Yours Sincerely

Applicant Name

If you are looking for an internship over the summer or for a gap year at university and you want to get into media then what you are or have been studying will be key here. Why media, what relevant skills do you have that a media company would find interesting? Once you know this then you can write a covering letter to go with your CV.

Please see an example as below.

Media Internship Cover Letter

Dear Sir/Madam,

Media Internship Application (for when, put dates here)

I am looking for an Internship for a period of (when – over the summer is when a lot of companies do internship or for approx one year as a extra year between university, ensure you put when you can do this from and to so that a company can factor this in).

I live in (where) and your office base is (where) (you will need to explain where you will live if they offer you an internship if this is not local to where you live as companies will not want to responsible for finding you somewhere to stay). (Explain why media, what interests you, what are you studying is it relevant?)

I feel that I have excellent communication skills and have had experience of communicating with various levels of people. I have written some articles at university which I have enclosed with my application and I have also had some experience of editing videos and interviews. I enjoy working in a team environment but I am also capable of working on my own initiative as required.

I have enclosed my CV which details my experiences, if you have any further questions please do not hesitate to contact me.

Thank you for taking the time to read my application, I look forward to hearing from you.

Yours sincerely

NAME SURNAME

If you are interested in working as a Media Planner, you will need to be an excellent communicator both orally and written. You will need to plan which is the best slots in whatever form of media you work for and work closely with the media buyers to ensure that they get the right slots that will gain maximum impact for the audience.
If you have seen a role in which you want to apply for, please see the below covering letter which you can use as a guide.

Media Planner Cover Letter

Dear Sir/Madam,

Application for the role of Media Planner

I would like to apply for the role of Media Planner which I have seen advertised in (where – online, paper etc) and (when). I have enclosed my latest CV for you to see the detailed experiences I have to date.

My recent position has been working for (name) newspaper in the role of buyer so I have gained experience in both the world of media and also the role of a buyer. During my role as a buyer I have worked closely with the media planners and I have always wanted to do this kind of role.

I feel that I am very organised and think this is a quality that is needed for the role of media planner. Combined with my experience in media I think I could do the role well.
I enjoy working with others and enjoy the buzz of working in the media world, I find it exciting and challenging.  I am a confident communicator both orally and written.

My CV shows my previous experiences which I hope you will find interesting. Should you have any questions, please do not hesitate to contact me.

Thank you for taking the time to read my letter and CV. I look forward to hearing from you.

Yours sincerely

NAME SURNAME

If you are looking for a career in IT, usually people start in this role as an IT Administrator. To do this role, you will need to have a keen interest in computers and IT and enjoy trying to do new things or fix computers etc. You must also be organised and efficient and able to communicate with a variety of different people and explain technical problems in a non technical way for the less technically minded.

If you have seen a role in which you would like to apply for, please see the below letter which you can use as a guide.

Cover Letter for IT Administrator

Dear Sir/Madam,

Application for the role of an IT Administrator

I have recently seen your advertisement for an IT Administrator in (where) on (when) and I would like to apply for this role. Please find enclosed my CV which details my experiences.

I have always had an interest in computers and have always wanted to pursue a career in IT from a very early age. I have always been requested to fix things and upload new programs for friends and family as they see how I enjoy working in this area. I am now seeking to continue my passion as a career and am keen to do some formal qualifications as necessary to improve my skills for myself and the company I have my career with.

I am able to build a computer from scratch and I have knowledge of how to set up computers and many programs and programs that I am unfamiliar with, I will learn very fast in my own time as necessary.

I am a team player as well as being able to work on my own initiative and I feel that I can communicate effectively with others. I see from your advert that I will be required to provide support to staff and I feel that I can do this and explain IT in non technical terms in order to help them understand.

I am now looking for a company to give me a chance to start my career and keep my IT skills up to date and to keep ahead of the IT industry to be useful to my employer.
I have enclosed a copy of my CV and should you be interested in my skills I look forward to hearing from you.

Yours sincerely

NAME SURNAME

IT Administrator Job Application Letter

Dear Sirs

I should like to apply for the position of IT Administrator, as advertised recently. As part of my current duties in a similar role, I am responsible for ensuring that all PCs in use in the organisation are compliant, that the systems software and applications are upgraded and that the virus, spam and firewall applications are in place. I also look after storage and back-up and recently undertook a review of the systems producing a report to the Head of IT on the benefits of moving to cloud computing. The review covered the expected cost savings, and the benefits with regard to storage and data backup.

I have worked across many different IT vendor systems and applications including all the main brand names and am a proficient HTML programmer.

I am now seeking a bigger role in a larger organisation and would very much like to be considered for this position.

I am available for interview at your convenience and references are available on request.

I attach my CV and look forward to hearing from you as appropriate.

Yours faithfully

Cover Letter – IT Administration

Name
Address
Contact
Post Code

Date

Mr T Matheson
Business Manager
McGhee Associates
Address

Dear Mr Matheson

RE: IT ADMINISTRATION VACANCY

I am writing to apply for the above post of IT Administrator as I have over 10 years’ experience in this field and believe I have the skills and confident ability to be a valued member of your team.

As you will see from my enclosed CV, I am presently employed as a (enter current position). My career to date has been focused on the provision of effective 1st and 2nd line IT support in demanding private and/or (change as appropriate) public sector environments. This valuable practical experience is underpinned by my professional qualifications gained in Computer Science (enter qualifications).

Adept at analysing and documenting project scope and progress, I have proven my ability to oversee the delivery of a wide range of major projects. I have looked into your company and I can see that you have an impressive client base and I feel my background renders me an ideal candidate for this role.

I would like to confirm that I am available for interview at any time and please do not hesitate to contact me if you wish to discuss my CV or application further.

I look forward to hearing from you.

Yours sincerely (faithfully if Dear Sir/Madam)

Writing a cover letter for the job role of a……

Medical Administrator Job Application

The role of a Medical Administrator involves all the duties of an office Administrator, with the specialism of the medical industry. The role primarily involves providing administrative support to medical staff, and depending on where you work, you may also be the first point of contact for patients – a role that requires tact, discretion and understanding, so no laughing at embarrassing illnesses.

This role may not be based within GP surgeries or medical centres, but also within hospitals, prisons and schools. There are also some relevant qualifications within the industry that may be required, and these are detailed below.

The application process is usually the submission of your CV and cover letter to the recruitment department. This will then be followed by an interview, and possibly a trial to see if the role is suitable to you.

Duties to expect:

Dealing with incoming and outgoing mail
Providing personal assistant support to medical staff
Answering phone calls and arranging appointments Writing letters or recording medical notes
Ensuring medical samples are properly labelled
Filing and typing up reports
Providing administrative assistance with medical research

Qualifications required:

There is some studying and qualifications required for this role. Most employers will look for at least four GCSEs (A -C grades, including English).

Strong secretarial skills are also a requirement and you’ll also need to have some understanding of medical jargon and processes, so you’ll need to have specialist training. Qualifications include:

NVQ Level 2 Diploma in Medical Administration
NVQ Level 3 Diploma for Medical Secretaries
NVQ Level 3 Certificate in Medical Administration
NVQ Level 3 Certificate in Medical Terminology

Example cover letter for Medical Administrator

Dear Recruitment Manager,

I am writing to submit my application for the position of Medical Administrator at within the (Medical centre / where job based).

Please find my CV attached, from which you can see my academic qualifications including NVQ Level 2 Business Administration as well as an NVQ Level 3 Certificate in Medical Administration. I also posses over two years of working experience as a Senior Medical Secretary.

From my training and experience, I have gained many industry related skills such as a knowledge of current laws and regulations, the ability to assure compliance at the facility, typing speed of 45wpm, computer literate in office applications; MS Word, MS Excel and MS Access etc as well as various database software packages.

I am available to start immediately, and should you require any further information please feel free to contact me.

Yours sincerely,

Applicant Name

Writing a cover letter for the job role of a……

Barista Job Application

The job role of a Barista involves serving hot, non-alcoholic drinks, and can be based within a variety of locations, such as public houses, cafes, coffee shops, restaurants, hotels and canteens.

The role does not require qualifications, however the suitable candidate for the role must be able to deliver friendly, efficient customer service in order to create a warm and welcoming atmosphere for customers.

Duties to expect:

Deliver excellent customer service, at all times
Serve and present hot non-alcoholic beverages Assist in keeping front-of-house and toilets clean and tidy, at all times
Keep up to date with current promotions and new products
Make customers aware of offers on our great food and drink range
Speak to customers to ensure that they are satisfied with their meals

The application process is usually the submission of an application form and cover letter to the recruitment department. Many job vacancies will be advertised on company websites, posters within the establishments, within local newspapers and on jobsites such as jobcentre advertisements. Sending speculative cover letters is also a good way of applying for this type of employment. This will then be followed by an interview, and possibly a trial to see if the role is suitable to you.

Example speculative cover letter for Barista

Dear Recruitment Manger,

I am writing to you to enquire into your needs of a customer-focused barista for your coffee section?

If yes, then the enclosed CV may be of interest to you. I can offer you over three years experience within coffee brewing and the coffee beverages service.
In addition, I can offer my experience and competencies, and some of my specialities include: • Customised Coffee Cupping • Hand Brewed Coffee • Espresso • Froth Cappuccino • Latte Art.

I also possess effective communication, outstanding customer care and time management skills, along with a polite and professional manner.

I am available to start immediately, and thank you for your time and consideration.
 
Yours sincerely,

Applicant Name

Writing a cover letter for the job role of a……

Picker Packer

The role of a picker Packer is primarily based within warehouse environments or on production lines. This role involves ‘Picking’ the goods, and ‘Packing’ them into containers such as boxes, crates or trays.

As a Picker Packer, you will be required to have a good level of physical fitness, an eye for detail, ability to use own initiative and be quick with your hands.

Although there are no particular qualifications, possessing a fork lift licence may be required, and a manual handling certification could be of use to get you ahead of the competition. As well as this, a basic level of reading, writing and maths would be required.

Many of these vacancies will be advertised on jobcentre websites and boards, in local newspapers and the websites of private warehouse and distribution companies. Agencies also source a majority of these types of vacancies, so registering with as many industrial recruitment agencies as possible would be a good place to start. You may also find some vacancies advertised on national job websites occasionally.
The application process is usually the submission of your CV and cover letter to either the recruitment department or the agency account manager. This will then be followed by an interview, and possibly a registration process if this is an agency vacancy. Some warehouse and distribution companies also request that applicants take part in a test to show their level of capability.

Main requirements for the role to remember when writing your cover letter:

Reading, numeracy and literacy skills – preferably at least level 2
Effective verbal and written communication
Good communication skills
Able to work both in a team and as an individual
Show attention to detail

Example cover letter for Picker Packer

Dear Sir / Madam,

Please find my CV attached in regards to your advertisement on (Enter Jobsite Here) for a Picker Packer within your warehouse at (Institute Name)

I have gained experience of this role in my previous employment, and whilst employed, I also achieved my counterbalance and reach forklift licence and completing my manual handling training.

I am aware of the requirements of the role, and as you can see from my attached CV, I have gained many transferable skills and experience in relation to this role and its demanding working environment.

I am available at anytime for interview, and if you require any further information, please feel free to contact me.

Kind regards

Applicant Name

Writing a cover letter for the job role of a……

Social Media Intern

The role of a Social Media Intern is an unpaid role to mainly assist with the social media marketing projects and marketing initiatives. Part of the role will allow you to learn the industry, and how to make social media a productive part an overall marketing strategy.

Interns within the Social Media industry are expected to have gained some experience of how social media works, and you must be able to think strategically in order to see how social media fits into the marketing strategy of a business corporation, by using it to build long-lasting relationships.

An internship is a ‘learn-on-the-job role, and is usually a part time position as and when required. Progression is available from successful completion of the internship.

The application process is usually the submission of your CV and cover letter to either the recruitment department. This will then be followed by an interview, and possibly trial to see if the role is suitable to your skill set and knowledge.

Interns will be required to possess the following:

Marketing or Media related qualification – Some internships require Graduates with degree grading of a First, 2:1 or, in some cases, a 2:2
Knowledge of creating new profiles and pages on social media sites such as Facebook, Twitter, LinkedIn, YouTube, etc
Ability to upload videos, photo albums, etc
Ability to find new users to follow/friend/like our business
Writing and posting blog posts/tweets/updates, etc
Willingness to learn and grow, ask pertinent questions

Example cover letter for Social Media Intern

Dear Recruitment Department,

I am writing to you in order to apply for the Social Media Intern position of which you currently have available within your company.

I believe that my Media Studies degree, achieved at the (University/college) at a grade of 2:1, combined with my practical experience, makes me an excellent candidate for this position.

My awareness of Public and Media Relations as a result of my studies has prepared me for the specific industry, such as the study and completion of modules such as Public Speaking, Interpersonal Communication, Effects of Mass Media on Society and Public Relations. I am also skilled in the latest versions of Windows and Mac OS X, Word, Excel, PowerPoint and Social Media outlets such as Facebook, Twitter, YouTube, LinkedIn and WordPress .

You will also see from my attached CV that I have gained employment experience whilst I was a full time student. As a result, I not only have strong academic preparation, but I have a great deal of work experience that reinforced and informed my class work. This work experience has strengthened my work ethic by developing skills such as multi-tasking, problem solving, working independently and gaining strong leadership skills.

Securing and completing an internship with such a well respected, well-known company would be a valuable opportunity for me, and in turn, I am confident that I would make positive contributions to your company.

Many thanks for your time in reading my application, and I hope to hear from you soon to further discuss this position and my qualifications. In the meantime, please feel free to contact me at (Email address) or by phone (telephone number) should you require any further information.

Yours sincerely,

Applicant Name

An Environment Officer ensures that people’s living and work surroundings are safe and healthy to live and work in. Usually you will gain a role such as this through completing a degree at university and then passing some professional exams to allow you to practice in this role.

You will need to be able to analyse information, write reports and present your findings to people so explaining information in a non technical manner.

If you are ready to apply for this role, please see below example which you can use as a guide.

Cover Letter for Environment Officer

Dear Sir/Madam,

Application for an Environment Officer

I would like to apply for the role of Environment Officer which I have seen advertised (where) and (when).

I completed my degree in (name of subject) in (what year) – (Discuss some detail of the degree, what made you choose this course, why did you want to become an Environment Officer?).

Since completing my degree I have (done what, have you done any professional exams, been working in a similar environment)?

I have good communication skills and as part of my daily work I am always talking to different people, writing reports and analysing situations according to someone’s environment.

To date I have had some experience of dealing with noise pollution from businesses and people and dealing with these effectively, I have also been involved in some kitchens and assessing the suitability of that environment. I provide advice and measures/ plans to people as required and help them to ensure that the environment they are in is safe not only for them but everyone who comes into contact with the place.

I have enclosed my CV with this letter and also details of my degree and professional qualifications. If you have any questions, please do not hesitate to contact me.
In the meantime, thank you for taking the time to read my letter and CV and I look forward to hearing from you.

Yours sincerely

NAME SURNAME

An account executive will need to have at least a BTEC HND or preferably a degree in the subject of marketing, advertising, statistics, media studies, business, management or psychology and so will need to make sure this is mentioned in their cover letter.

The job also requires work experience so mention any relevant work in advertising or marketing, communications, sales or the media, even if it was voluntary work. You will also need good communication skills, confidence, professionalism, people skills, time management skills and organisational skills.

You will need to show evidence that you have these skills either from previous work experience, qualifications or just personality traits. You may also need to work long hours and so it could be worth mentioning that you are prepared to do this. You may be required to study for professional qualifications, so if you do not have them already then make sure that you mention that you are willing to study. Team leadership is also essential and so whether you have leadership qualifications or experience, you need to mention this in the letter.

If you do not have leadership experience or qualifications, demonstrate that you have the skills by describing relevant personality traits.

Jessica Brown
222 Every Road, Any Town, AA1 1BB
__________________________________________________________________

Mrs Jade Smith
ABC Company
All Streets
Any Town
YY1 1ZZ

(Date)

Dear (Name)

I am writing in order to apply for the position as accounts executive as advertised on. I feel that I would be a perfect candidate for the job due to my experience and qualifications.

I have worked in my current position as an accounts executive for three years but am relocated with my husband’s job and so am looking for something in the xxx area. My current job was in an insurance firm which has given me extensive knowledge of the industry that I will bring with me to your insurance company.

I work very well under stress, having had tight deadlines to reach in my previous position. I have good time management skills as well. I am able to easily ascertain the customer’s needs in order to ensure that they get the results that they are looking for. I understand the importance of working together with the customer to closely attend to their needs and ensure that they are always happy.

I have excellent communication and negotiation skills. I also have good leadership skills having previously managed a small team of three people and relish the idea of doing something similar again.

Please take a look at my enclosed resume and I hope to hear from you soon.

I have attached my resume for your consideration and hope to hear form your soon.

Your sincerely

Your Name